Imprint / Data Protection

Legal notice/ Privacy Policy

For the Privacy Policy, see below.

AZOLA GmbH
Nördliche Münchner Straße 47
82031 Grünwald

Executive Management
Jens Rauhut, Patrick Strubel

Email Adress
info@azola.consulting

Company Registration
Registered Office: Grünwald
Registered Court: Amtsgericht München HRB 219037
Sales TAX Identification Number: DE301205317

Person Responsible for Content according to §6 MDStV and in terms of press law

Privacy Policy AZOLA Website

This Privacy Policy aims to clearly, transparently, and concisely explain how we process your personal data and to provide additional relevant information in this context. Protecting your personal rights is our highest priority, and we make every effort to safeguard and uphold these rights.

This Privacy Policy was last updated on October 29, 2024.

If you have any questions or inquiries regarding data protection in our company, you can contact our Data Protection Officer at dataprotection@psvdl.com.

1. Controller

AZOLA GmbH, Nördliche Münchner Straße 47, 82031 Grünwald (hereinafter referred to as “we” or “AZOLA”), is the controller within the meaning of Article 4(7) of the EU General Data Protection Regulation (“GDPR”).

2. Data Protection Officer

AZOLA has appointed a Data Protection Officer in accordance with Article 37 of the GDPR. You can contact the Data Protection Officer at any time via email at dataprotection@psvdl.com.

3. Rights of Data Subjects

Depending on the specific situation, you have the following data protection rights, which you can exercise at any time by contacting us via the details provided in sections 1 and 2:

3.1 Information

You have the right to obtain information about the personal data we process about you and to request access to and/or copies of this data. This includes information about the purpose of use, the categories of data used, the recipients and parties authorized to access the data, and, if possible, the planned duration of data storage or, if this is not possible, the criteria used to determine this duration.

3.2 Rectification

You have the right to request the rectification of inaccurate personal data without undue delay. Considering the purposes of the processing, you also have the right to request the completion of incomplete personal data, including by means of a supplementary statement.

3.3 Right to Object

If the processing of personal data concerning you is based on Article 6(1)(f) of the GDPR, you have the right to object to the processing of this data at any time for reasons arising from your particular situation. We will then cease processing this personal data unless we can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights, and freedoms, or the processing serves the establishment, exercise, or defense of legal claims.

3.4 Right to Withdraw Consent

If the processing is based on consent, you have the right to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. You can contact us at any time using the contact details provided above.

3.5 Right to Erasure

You have the right to request the immediate deletion of relevant personal data. We are obligated to delete personal data without undue delay if one of the following reasons applies:

— The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.

— You object to the processing in accordance with section 3.2 above, and there are no overriding legitimate grounds for the processing.

— The personal data have been unlawfully processed.

— The deletion of the personal data is necessary to comply with a legal obligation under Union or Member State law to which we are subject.

This does not apply insofar as processing is necessary:

— to fulfill a legal obligation that requires processing under Union or Member State law to which we are subject.

— for the establishment, exercise, or defense of legal claims.

3.6 Right to Restriction of Processing

You have the right to request that we restrict the processing of your data if one of the following conditions applies:

— the accuracy of the personal data is contested by you, for a period that allows us to verify the accuracy of the personal data;

— the processing is unlawful, and you oppose the deletion of the personal data and instead request the restriction of their use;

— we no longer need the personal data for processing purposes, but you require them for the establishment, exercise, or defense of legal claims, or

— you have objected to the processing pursuant to section 3.3 above, pending verification of whether our legitimate grounds override yours. If processing has been restricted under this provision, such personal data—apart from being stored—may only be processed with your consent, for the establishment, exercise, or defense of legal claims, for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or a Member State. If you have obtained a restriction of processing, we will inform you before the restriction is lifted.

3.7 Right to Lodge a Complaint

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work, or place of the alleged infringement, if you believe that the processing of your personal data infringes the GDPR.

4. Hosting

We host the content of our website with the following provider:

1&1 IONOS SE, Elgendorfer Str. 57, 56410 Montabaur (hereinafter referred to as IONOS).

The following data is collected by IONOS from website visitors, which is anonymized immediately upon collection and subsequently deleted:

Referrer (previously visited website)
Requested webpage or file
Browser type and version
Operating system used
Device type used
Time of access
IP address in anonymized form (used only to determine the location of access)

Additionally, processing is carried out through WebAnalytics. In WebAnalytics, your data is collected solely for statistical analysis and technical optimization of the website. The data is gathered either through a pixel or a logfile. To protect personal data, WebAnalytics does not use cookies. The data is stored for 8 weeks and is not shared with third parties, including outside the EU in third countries.

4.1 Legal Basis for Processing

The use of IONOS is based on Article 6(1)(f) of the GDPR. We have a legitimate interest in providing the most reliable display of our website possible. If corresponding consent has been requested, processing is carried out solely based on Article 6(1)(a) of the GDPR and Section 25(1) of the TTDSG, insofar as consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TTDSG. Consent can be withdrawn at any time.

4.2 Data Processing Agreement

We have entered into a Data Processing Agreement (DPA) for the use of the aforementioned service. This is a data protection-required agreement that ensures the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

5. Cookies

Usage data is collected and stored in anonymized form on this website. This may involve the use of “cookies,” which are text files stored on your computer that enable analysis of your website usage. However, these cookies collect and store data exclusively in pseudonymized form. They are not used to personally identify you and are not combined with any data about the holder of the pseudonym. Cookies remain stored beyond the end of a browser session and can be retrieved upon a subsequent visit to the site.

Cookies that are necessary for carrying out the electronic communication process, providing certain functions requested by you (e.g., for the contact form), or optimizing the website (e.g., audience measurement cookies) are stored based on Article 6(1)(f) of the GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent for the storage of cookies and similar recognition technologies has been requested, processing is carried out solely based on this consent (Article 6(1)(a) of the GDPR and Section 25(1) TTDSG); consent can be withdrawn at any time. You can configure your browser to inform you about the setting of cookies, allow cookies only in individual cases, exclude the acceptance of cookies for specific cases or in general, and activate the automatic deletion of cookies when the browser is closed. If cookies are disabled, the functionality of this website may be limited.

You can find more information about the cookies used in our „Cookie Policy (EU)“.

6. Social Media

6.1 General

We currently link to the social networks Instagram, Kununu, and LinkedIn on our website using the respective social buttons. These services are operated by Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Instagram”), Kununu GmbH, Fischhof 3 Top 7, A – 1010 Vienna (“Kununu”), and LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland (“LinkedIn”), each with their own privacy protection policies.

To prevent unwanted transmission of your usage data (e.g., the address of the page you are currently visiting) to these providers, you will only be directed to the services upon clicking the link behind the social buttons. On the provider’s page, these social networks may then collect usage and, if applicable, user data.

Note: We have no influence over the data collected and processing activities, nor are we fully aware of the scope of data collection, the purposes of processing, or the storage durations.

You can find details on the purpose and scope of data collection by the social services, as well as further processing and use of your data, along with your rights and settings options to protect your privacy, in the privacy notices of these services.

Privacy Notices Meta: https://www.facebook.com/privacy/policy

Privacy Notices Kununu: https://support.kununu.com/hc/de/categories/5139748304913-Datenschutz

Privacy Notices LinkedIn: https://www.linkedin.com/legal/privacy-policy

Note: The data collected about you by Instagram may be transferred to countries outside the European Union.

If you have any questions regarding data protection on our profile, you can contact our Data Protection Officer at dataprotection@psvdl.com.

6.2 Provision of Statistical Analyses by Social Networks

A portion of the data collected by Meta, LinkedIn, and Kununu during usage is also made available to AZOLA as a statistical analysis in anonymized form. This statistical analysis pertains only to visitors to our respective profiles. These are aggregated values that do not allow any conclusions about individual users, so we do not have access to personal data processed by Meta, LinkedIn, or Kununu.

However, this does not necessarily mean that data processing by Meta, LinkedIn, or Kununu is conducted in an anonymized manner (see respective data policies in section 6.1).

6.3 Visibility of Personal Data to AZOLA and Other Users

When using certain interactive features on Instagram or LinkedIn (e.g., the comment function or the “Like” button), additional personal information is visible to AZOLA, as comments or likes from users are visible to other users and the profile provider. This allows for direct user identification.

AZOLA has no influence over the interactive functionalities or the visibility of comments, likes, or other user activities on the respective profile. AZOLA is not the controller in terms of data protection law in this regard. The type, scope, and duration of data storage for “Like” and comment interactions are determined by Instagram or LinkedIn, which are also responsible for the lawfulness of this processing.

The type and scope of the collection of personal data when visiting an Instagram or LinkedIn profile also depend on the user’s behavior and can, to some extent, be influenced by the user. For example, it is possible to visit our profiles without leaving comments or clicking “Like”.

Furthermore, it is possible to reduce the processing of personal data when using our Instagram or LinkedIn profile by logging out of other services like Facebook or Threads, disabling the “stay logged in” function, deleting cookies on the device, and closing and restarting the browser. This can significantly delete information that could directly identify the user. In this way, the Instagram or LinkedIn profile can be used without, for example, revealing the Facebook ID.

Please note that the use of interactive features on the Instagram and LinkedIn profiles is generally only possible after logging into the respective networks. If you access interactive features on the page (like, comment, share, message, etc.), a login screen will appear. After logging in, you are once again identifiable as a specific user for the respective network.

6.4 Communication with AZOLA via private or public message

Through our Instagram and LinkedIn profile, you have the option to send us a public or private message. This allows you to reach out with questions about AZOLA, our profiles, or other inquiries.

When you contact us, we process your username and the text of your inquiry, as well as any additional information you have provided in the message, to handle your request and respond to your questions.

The processing is based on legal provisions that allow us to process personal data as necessary to respond to your inquiry (e.g., Art. 6(1)(b) GDPR) or on our legitimate interest in providing you with the requested information (Art. 6(1)(f) GDPR). In the case of a public message, the information you provide is also visible to all other visitors to our page.

The data collected as part of your inquiry/contact will be deleted six months after the last message. If there are legal retention obligations, the data will be stored for the duration of the legally required retention period. A public message can only be deleted by you.

6.5 Embedded Content from Other Websites

Posts on this website may include embedded content (e.g., videos, images, posts, etc.). Embedded content from other websites behaves exactly as if the visitor had visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking services, and record your interaction with this embedded content, including your interaction with the embedded content if you have an account and are logged in to that website.

We use embedded content from LinkedIn on our website. The corresponding pixel is provided on our website by the provider sociableKIT.

SociableKIT itself does not use tracking cookies; however, this may be the case with LinkedIn. You can find details on the purpose and scope of data collection by the social services, as well as further processing and use of your data, along with your rights and settings options to protect your privacy, in the privacy notices of these services:

LinkedIn: https://www.linkedin.com/legal/cookie-policy

SociableKIT: https://www.sociablekit.com/privacy-policy/

7. Contact via Form, Email, or Phone

When you contact us via our contact form (name, email address, phone, position, company, message), by email, or by phone, your information is processed with your voluntary consent and knowledge for handling your inquiry and managing it within the scope of contractual or pre-contractual relationships pursuant to Art. 6(1)(b) GDPR, as well as based on our legitimate interest pursuant to Art. 6(1)(f) GDPR.

The collected data is initially stored and then used to address your contact inquiry and send information (e.g., whitepapers). Once processing is complete, the data is deleted unless retention is legally required. You have the right to withdraw your consent for data processing at any time with future effect.

8. Privacy Notices for Applicants

We collect and use the personal data you provide to us during the application process. Your personal data is processed and used solely for the purpose of applicant selection.

The processing of your personal data is carried out based on a legal basis (Articles 5 and 6 GDPR). We process your data to fulfill our (pre-)contractual obligations as part of the application process in accordance with Article 6(1)(b) GDPR and Article 6(1)(f) GDPR, if data processing becomes necessary for us, for example, within legal proceedings (in Germany, Section 26 BDSG also applies).

Your data is stored in systems located exclusively in Europe and may be processed by third-party service providers on our behalf.

8.1 Types of Personal Data

“Personal data” refers to information related to an identified or identifiable person. The following categories of data may be stored if you have provided them to us as part of your application:

Personal Identification – e.g., your name, date of birth, gender, nationality;
Contact Information – e.g., home address, phone number, email address;
Qualifications and CV – qualifications, memberships in professional associations or certifications, degrees, language skills, competencies, and abilities;
Immigration and Work Authorization Information – including ID number, social security number, visa, or work permit;
Equality and Diversity Information – if consistent with local law and provided on a voluntary basis, data on race and ethnicity (stored anonymously, to ensure equal opportunity);
Application Process Information – e.g., interview notes, assessment results;
Security and Other Checks – e.g., certificates, birth certificate, driver’s license, reliability checks (including publicly available information and public profiles on social networks like XING, LinkedIn);
Other Personal Data – any other personal information you voluntarily provide during the application process or in an interview, especially additional information from your CV; and
Informal Data – e.g., opinions shared during the application process or in an interview.

8.2 Retention of Personal Data

In general, we retain personal data from applicants only as long as necessary to fulfill the purpose for which it was collected or provided by you.

In some cases, we are required by law or regulatory obligations to retain certain records for a specified period, even after the recruitment process has ended. Full anonymization of your personal data takes place as soon as it is no longer necessary for the purpose, but no later than six months after the conclusion of the application process. Application documents provided during the process are securely destroyed by AZOLA in compliance with data protection regulations.

8.3 Use of Social Media and Email for the Application Process

We maintain online presences on social networks and platforms based on our legitimate interest under Art. 6(1)(f) GDPR to communicate with applicants and job seekers active there and to inform you about our current job openings. When accessing these networks and platforms, the terms of service and data processing policies of their respective operators apply.

Unless otherwise communicated, we process your data in accordance with the information provided in our privacy notices for the purpose of applicant selection.

Below is an overview of third-party providers and their content, along with links to their privacy policies, which contain further information on data processing and opt-out options:

LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland, Privacy Policy: https://www.linkedin.com/legal/privacy-policy

You may also send us your application documents via email. However, please note that emails are generally not sent in an encrypted format, and you, as the sender, are responsible for ensuring encryption. Therefore, we cannot take responsibility for the transmission path of the application between the sender and receipt on our server. Alternatively, in addition to applying via social media and email, you may still choose to send your application documents by postal mail.

8.4 Right to Information and Withdrawal

You have the right at any time to withdraw your application, request information regarding your stored data, and revoke any previously given consents with AZOLA. If you wish to exercise any of these rights or have general questions about data protection, please send your statement or inquiry to dataprotection@psvdl.com.

9. Security Measures

We implement technical and organizational security measures to protect your personal data provided to us from manipulation, loss, destruction, or unauthorized access. Our security measures are continuously improved and adjusted according to the state of the art. It cannot be ruled out that unencrypted data disclosed may be accessed by third parties. Please note that data transmission over the internet (e.g., email communication) cannot guarantee secure transmission. Sensitive data should therefore either not be transmitted or only through a secure connection (SSL).

10. Links to Other Websites

This privacy statement applies to the presence of AZOLA GmbH at azola.consulting. If you leave this website, it is recommended that you carefully read the privacy policy of each website that collects personal data.

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